In the realm of IT migrations, the transition from Windows 10 to Windows 11 has been a source of stress for many organizations. However, Microsoft has recently unveiled a new tool that aims to alleviate some of these challenges for system administrators. This helpful lifeline comes in the form of “Windows Backup for Organizations,” a service designed to simplify the migration and restoration of user settings between machines connected to Entra ID (formerly Azure Active Directory) within Microsoft 365.
Unlike traditional backup utilities that focus on data files and applications, Windows Backup for Organizations specifically targets user-specific Windows settings and a list of Microsoft Store apps. This cloud-based backup ensures that crucial user preferences, such as display configurations, accessibility settings, language preferences, and power options, are securely stored and can be seamlessly transferred to a new device.
One key advantage of this tool is its user-friendly approach compared to existing solutions like the Microsoft User State Migration Tool (USMT). While USMT requires manual intervention and intricate PowerShell scripting, Windows Backup for Organizations streamlines the process by leveraging Intune mobile device management or Entra ID Group Policy settings. Once configured, users can effortlessly restore their settings by simply signing in with their Microsoft Entra ID account, eliminating the need for complex IT interventions.
Moreover, Windows Backup for Organizations offers a convenient manual backup option, allowing users to trigger backups themselves through the Windows Backup app. This versatility empowers users to take control of their settings and ensures a smooth transition to new devices or operating systems, such as migrating from Windows 10 to Windows 11.
It’s worth noting that while the backup function supports devices running Windows 10 version 22H2 or later, the restore feature is exclusive to Windows 11 version 22H2 or later. As Microsoft emphasizes the impending end of support for Windows 10 in October 2025, organizations are encouraged to leverage Windows Backup for Organizations to facilitate their transition to Windows 11 and ensure data continuity.
To benefit from this tool, organizations must ensure that the August 2025 Windows security update is applied and that their systems are Entra-joined or hybrid joined to Entra ID for on-premises domains. As the restore feature gradually rolls out, backups will occur automatically every eight days, preserving user settings and preferences in the organization’s data store.
As IT managers navigate the complexities of migrating to Windows 11 before the Windows 10 end-of-support deadline, they must address challenges such as software compatibility and hardware requirements. Some organizations may opt to stay on Windows 10 and enroll in the Extended Security Updates (ESU) program to manage the transition effectively.
In conclusion, Microsoft’s release of Windows Backup for Organizations represents a significant step towards simplifying the migration process for organizations transitioning to Windows 11. By streamlining user settings backup and restoration, this tool offers a practical solution to mitigate disruptions, enhance device resilience, and facilitate a seamless transition to the latest operating system.