In the realm of electronic communication, where options abound from texting to video calls, it may seem like email has lost its relevance. However, email remains a vital tool, with billions of emails sent daily and continued growth projected in the coming years. If you are using Microsoft Outlook, the leading Windows-based email software, you might not be fully leveraging its capabilities.
Microsoft offers Office under two models: the perpetual version and the subscription-based Microsoft 365. Opting for the latter ensures continuous updates and new features, keeping your software fresh. To help you make the most of Outlook in Microsoft 365, here’s a cheat sheet detailing key features introduced over the years.
Classic Outlook vs. New Outlook
Microsoft presents two versions of Outlook for Windows: classic Outlook and the newer iteration, promising enhanced functionality. While the new Outlook is the future, for now, classic Outlook remains the go-to choice for most businesses due to its robust feature set and compatibility.
Ribbon Interface
The Ribbon toolbar has undergone a transformation in Outlook for Microsoft 365, offering a simplified version for those who prefer a cleaner look. Easily switch between the simplified and classic Ribbon interfaces to suit your preferences and streamline your workflow.
Search Bar Superpowers
Unlock the full potential of the search bar in Outlook beyond just finding emails. From filtering messages to discovering hidden features, the search bar serves as a versatile tool to navigate Outlook efficiently, saving you time and enhancing productivity.
Seamless Web Research
Conduct online research within Outlook seamlessly, eliminating the need to switch between applications. Enhance your emails with relevant information sourced directly from the web, all while staying within the Outlook interface for a seamless user experience.
Focused Inbox
Tackle email overload with Focused Inbox, an AI-powered feature that prioritizes important messages for efficient email management. Keep your workflow organized by focusing on crucial emails while relegating less urgent ones to a separate tab.
Archive Folder Benefits
Optimize your inbox by utilizing the Archive folder to store and access older messages conveniently. This feature helps declutter your inbox without compromising accessibility, making it ideal for managing emails you’ve already addressed.
Attachment Handling
Simplify file attachments with Outlook’s intelligent attachment feature, allowing quick access to recent files across devices. Seamlessly attach files or share links directly from recent documents, streamlining your email composition process.
Microsoft 365 Copilot Integration
For enhanced email drafting and management, consider Microsoft 365 Copilot, an AI-powered add-in offering various email-related functionalities. From drafting emails to summarizing threads, Copilot enhances your Outlook experience with intelligent features.
Microsoft 365 Groups Collaboration
Enhance teamwork with Microsoft 365 Groups, facilitating collaboration through shared resources like calendars and email accounts. Create, join, and manage groups within Outlook to streamline communication and boost productivity in a team environment.
Additional Features and Customizations
Explore a range of additional features in Outlook for Microsoft 365, from message encryption and quick actions to built-in translation and cloud-based settings synchronization. Tailor your Outlook experience with shortcuts and settings to maximize efficiency and convenience.
By mastering these Outlook features and functionalities, you can elevate your email management and productivity within the Microsoft 365 ecosystem. Stay tuned for updates on the latest enhancements and features to keep your Outlook experience seamless and efficient.